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AI Document Processing

Turn invoices, POs and contracts into structured data, straight into your ERP.

Stop re-keying paperwork by hand. Capture a document, and get clean, validated fields in your system in seconds. Arabic and English, checked against your own rules.

Start your projectSee our work
Arabic & EnglishValidated against your rulesStraight into your ERP
Document processingLive
InvoiceINV-4471.pdf
Gulf Supplies Co.
INVOICE
Captured · page 1 of 1
Ready
Confidence0%
Captures fromEmailScannerDrive→ERP
The problem

Your documents hold the data. Your team is re-typing it by hand.

Invoices, purchase orders, delivery notes, contracts and IDs arrive as PDFs, scans and photos. Someone reads each one and types it into the ERP, line by line. It is slow, it ties up your team, and a mistyped total or tax number causes real problems downstream.

247documents waiting
Invoice · INV-4471arrived 2 min agonew
Purchase order · PO-209814 lines to enter
Delivery note · DN-771match to order
Contract · MSA-2026-086 pages to read
Receipt · RCP-204photo, needs typing
new documents arriving every few minutes
typed by hand,
one field at a time
ERP · manual entry
VendorGulf Supplies Co.
Date12 Mar 2026
TotaltypoSAR 9,340.00
VATSAR 1,230.00
PO ref
~6 min per documentManual typos reach your booksBacklog grows daily
How it works

From document to structured data, in one pass.

Point it at where your documents arrive. From then on, each one is read, turned into clean fields, checked against your rules, and written straight into your ERP.

01

Capture

Documents arrive from email, a scanner, a shared drive or an upload. It handles PDFs, scans and photos, in Arabic and English.

02
Vendor✓
Total✓
VAT✓

Extract

It reads each document and pulls the fields that matter, vendor, dates, totals, tax and line items, into clean structured data.

03
✓Total matches lines
✓VAT rate valid
Synced to ERP

Validate & sync

Every field is checked against your rules and your existing records. Confident ones sync to your ERP; anything unsure is flagged for a quick human review.

Why you can trust it

Accurate enough to post to your books.

Automating data entry only helps if you can trust the numbers. So every field is scored, checked against your rules, and sent for a human look when it is not sure, never guessed.

Gulf Supplies Co.
Invoice · INV-4471
98% confident
VendorGulf Supplies Co.traced · p.1
المورّدشركة الخليج للتوريداتArabic read
TotalSAR 9,430.00matched to PO-2098
VATSAR 1,230.00flagged · review
🔒Private · never used to train public AI models
Reads the real document
Every field comes from the actual page, never guessed or filled from a template.
Every field traceable
Each value links back to where it was found, so anything can be checked in a click.
Checked against your rules
Totals, tax and formats are validated against your own rules and records before posting.
Human review when unsure
Low-confidence fields are flagged for a quick check instead of being posted blind.
Arabic and English
Reads both languages, including documents that mix them, common in regional paperwork.
Private by default
Your documents stay yours and are never used to train public AI models.
Made for doc-heavy teams

One pipeline, every kind of document.

Accounts payable, procurement, logistics, compliance, wherever paper piles up, the same pipeline turns it into structured data your systems can use.

Invoice
Accounts payable
VendorVATTotal
→Posts to ERP · AP ledger
Purchase order
Procurement
SupplierLine itemsValue
→Posts to ERP · Purchasing
Delivery note
Logistics
ItemsQtyOrder ref
→Posts to ERP · Inventory
Receipt
Finance
MerchantDateAmount
→Posts to ERP · Expenses
Contract
Legal
PartiesTermRenewal
→Posts to Contract register
ID & commercial reg.
Compliance
CR no.VAT no.Expiry
→Posts to Vendor master
Connects to your stack

It reads from the tools you already use.

It captures documents where they already arrive and writes clean data into the systems you already run. No migration, no re-platforming.

Captures from
Email inbox
Scanner
Shared drive
Upload & mobile

Document processing

reads & validates
PDFScansPhotosArabic & English
Writes into
ERP
Accounting
CRM
Databases
InvoicesPurchase ordersDelivery notesContractsIDs & commercial regs.

Connected securely, processed continuously, and always inside your existing access rules.

Related solutions

Part of your technical stack.

Document processing feeds the systems we build and run, and connects to the rest of your stack.
AI Sales & Support AgentsChat and voice agents that answer customers 24/7, on top of the same clean data.→Custom Software DevelopmentBespoke systems built around your workflow, and the data this pipeline feeds them.→ERP & Operations SystemsThe operational backbone your business runs on, where your captured document data lands.→IT, Data & EngineeringExplore every IT, data and engineering solution we build and run.→
Questions, answered

Common questions.

How accurate is it?
Every field is scored for confidence and checked against your rules and existing records. High-confidence fields post automatically; anything unsure is flagged for a quick human review, so a mistake never lands in your books silently.
Invoices, purchase orders, delivery notes, receipts, contracts, IDs and commercial registrations, as PDFs, scans or photos, in Arabic and English. If you have an unusual document, we train it on your samples.
Yes. It reads Arabic and English, including documents that mix both, which is common for invoices and government paperwork in the region.
Your ERP, accounting, CRM or databases, and the internal tools you already run. Documents can arrive by email, scanner, shared drive or upload. If you have an unusual system, we build the connector.
No. Your documents stay yours and are never used to train public models.
A focused first version, one document type into one system, is typically live in a few weeks. We expand to more document types and systems from there once it is proving its value.
Yes, and we recommend it. Prove the value on one high-volume document like supplier invoices, then add purchase orders, delivery notes and the rest.
It depends on your document volume and which systems you connect. We scope it to your usage and keep it predictable, book a call and we will size it with you.
Book a call

Stop re-typing your paperwork.

Send us a few of your real documents. We will show you the fields it pulls and how they land in your system, and size a rollout with you.